Introduction To Microsoft Word

Microsoft word feature and function

This article will provide a hands-on experience of Microsoft Word. Some basic features and functions of MS Word, which are mostly used while creating text documents, shall be taught and practiced.

The article teach students to prepare different text documents by:

Using different font styles, listing, and line and paragraph styles

Creating and formatting tables

Instructor Note:

As a pre-lab activity, read Chapters1B and 10 from the book (Introduction to Computers by Peter Norton, 6th edition (2013), McGraw Hill) to gain an insight about computer software generally and text processing software, especially.

Introduction

In computing, the term text processing refers to the discipline of mechanizing the creation or manipulation of electronic text. Text usually refers to all the alphanumeric characters specified on the keyboard of the person performing the mechanization. Text processing involves computer commands which invoke content, content changes, and cursor movement, for example to search and replace, format, generate a processed report of the content, or filter a file or report of a text file.

Microsoft Word is word processing software that is used to manipulate a text document, such as a resume or a report. Text is typically entered by typing and the software provides tools for copying, deleting and various types of formatting. Some of the functions of MS Word include creating, editing, saving and printing documents, copying, pasting, moving and deleting text within documents, formatting text such as font type and style, creating and editing tables, inserting elements from other software, such as illustrations or paragraphs and, correcting spelling and grammar.

Activity 1:

Create a new word document, save it on your Desktop and close it.

Solution:

Start MS

The screen will display an empty document (New Word file).
Type the following

Consider this sentence: “Computers are everywhere.” Does it sound like an overstatement or a cliché? No matter how you perceive the impact of computers, the statement is true. Computers are everywhere. In fact, you can find them in some pretty unlikely places, including your family car, your home appliances, and even your alarm clock!

To save the file, click on Save button on the top left corner of the screen. You can also use the shortcut keys (Ctrl + S) to save the file. The Save button can also be reached by going to File tab on the top left

The Save As dialog box will The cursor will be active in file name drop- down box . Type a name for this new file. Name it MyDoc.
Select Desktop as saving location from left pane of Save As dialog The location bar will now be set to Desktop.
Left click on the Save button at the right bottom of the dialog Your file is now saved on Desktop.

Close the file by going to File tab and clicking on Close option .

Activity 2:

Open the file you created in Activity 1. Change the font face and size.

Solution:

Click on File tab. Select Open . The Open dialog box will

Set the location of the file you want to open. In this case, your file is located on Desktop. Set Desktop as location from the left pane of dialog The location bar will now be set to Desktop
Select the file MyDoc from the right pane of the dialog box. The file name will appear in File Name drop-down box .
Right click on Open. The file will now be displayed on the

Change the original text to following

Consider this sentence: “COMPUTERS ARE EVERYWHERE.” Does it sound like an overstatement or a cliché? No matter how you perceive the impact of computers, the statement is true. Computers are everywhere. In fact, you can find them in some pretty unlikely places, including your family car, your home appliances, and even your alarm clock!

To make the above changes, first select C of ‘Consider’ using your mouse. Change its font size to 18 or larger by selecting the size from Font Size option . You can either select the small arrow or type in the desired font size in the

Font size can be incremented or decremented by using Grow Font (Ctrl+>) and Shrink Font (Ctrl + <) options respectively. You can see shortcut keys for different options by moving cursor over that option.
Select “Computers are everywhere” using your mouse. Change the font face to Algerian by selecting it from the font face box. You can either use the small arrow or type in font name in the box. Font face will now be selected to Algerian.
Save the changes by pressing Ctrl+Sor .

Activity 3:

Change the case of the text to lowercase, UPPERCASE and other capitalization options.

CONSIDER this sentence: “COMPUTERS ARE EVERYWHERE.”

Does It Sound Like An Overstatement Or A Cliché? No matter how you perceive the impact of computers, the statement is true. Computers ARE everywhere. In fact, you can find them in some pretty unlikely places, including your family car, your home appliances, and even your alarm clock!

Solution:

Select ‘Consider’. From the toolbar/ribbon, click on small arrow besides change case option . A list of options will Select toggle case. This will change all lower case letters to upper case and vice versa.
Select ‘Does it sound like an overstatement or a cliché?’ Click small arrow again to display different case Select . This will change the first letters of all words of this sentence to uppercase.
Select ‘are’ in the sentence ‘Computers are everywhere.’ Again, click the small arrow and choose option . This will capitalize all letters of the selected

Check remaining options and see the
Save the document using or Ctrl+S.

Activity 4:

Use Bold, italics, underline, strike through, superscript and subscript options, and other Font options and make following changes. CONSIDER this sentence: “COMPUTERS ARE EVERYWHERE.” Does It Sound Like An Overstatement Or A Cliché? No matter how you perceive the impact of computers, the statement is true.Computers ARE everywhere. In fact, you can find them in some pretty unlikely places, including your family car, your home appliances, and even your alarm clock!

Solution:

Using your mouse, select “Computers are everywhere.” Choose underline option from the font You can change different line styles by clicking on the small arrow beside this option. You can alternatively press Ctrl+U for the same.
Select ‘Does It Sound Like An Overstatement Or A Cliché?’ Choose italics option from the font toolbar. You can perform the same function by pressing Ctrl+I.
Select ‘consider’. Choose subscript option or press Ctrl+=.

Select ‘RE’ from ‘ARE’. Choose superscript option or press Ctrl+Shift++
Select ‘family car’. Choose strikethrough from font
Select ‘home appliances’. Click on the bold option from the toolbar or press Ctrl+B for bolding it out.

Select ‘the statement is true.’ Choose highlight option. You can pick a different highlight color by using the down arrow with the
Select ‘alarm clock!’ using the mouse and right click on Font Color option. You can find a variety of colors by using the down
If you want to clear all the text formatting, simply click on .

Save the document using or Ctrl+S.

Activity 5:

Using different paragraph options, write the given paragraph.

Consider this sentence: “computers are everywhere.” Does it sound like

an overstatement or

a cliché?

No matter how you perceive the impact of computers, the statement is true. Computers are everywhere. In fact, you can find them in some pretty unlikely places, including

your family car,

your home appliances, and
even your alarm clock!

Solution:

Create a new MS Word Write the given paragraph as you did in activity 1. Make it bold (Ctrl+B or select ).

Consider this sentence: “Computers are everywhere.” Does it sound like an overstatement or a cliché? No matter how you perceive the impact of computers, the statement is true. Computers are everywhere. In fact, you can find them in some pretty unlikely places, including your family car, your home appliances, and even your alarm clock!

Place your cursor after ‘like’ in line # Press Enter from keyboard. Now position the cursor after ‘or’ and press Enter. Place the cursor after ‘?’ and press Enter. Select the following lines.
an overstatement or a cliché

Select down arrow of Numbering option from Paragraph You will see different numbering styles/formats. Choose the following format.

Again select the same text. From the paragraph toolbar, click on the down arrow of line and paragraph spacing. You will see different spacing Select. Try using other options too and note the difference.

Repeat step 2 for ‘your family car, your home appliances, and even your alarm clock!’ to have them in new lines (as shown below). Select the

Choose Bullets option from the You can change the style of bullets by selecting the down arrow. Re-select the text and change the line and paragraph spacing to 2.5 (as was done in step 4).

Activity 6:

Type-in the following text in either a new word document or an existing one, using different paragraph options.

Main item #

1.1 Sub-item 1.

1.1.1 Sub-sub-item 1.1.1

1.1.2 Sub-sub-item

1.2 Sub-item 2.

Main item #

Main item #

Solution:

Write ‘ Main item # 1’. Don’t forget to add single space after ‘1.’ by using the spacebar on the keyboard. Press Enter from the keyboard. You will see that numbering automatically starts. You can start numbering in any format, e.g. 1.1./a./ A) etc.
Add the remaining Main items, i.e. Main item # 2 and Main item # 3 using the same procedure as of Step 1.

Once you are done with all the Main items, start with sub-items. Place the cursor after ‘Main item # 1’ and press Enter. A new item # 2 will appear. Use backspace key of the keyboard and delete the number Now type ‘1.1. Sub-item 1.1.’ Don’t forget to add a space after ‘1.1.’
Press Enter. A new numbered item 1.2. will appear on the document. Write ‘Sub- item 2.’ after it.
Place the cursor after ‘1. Sub-item 1.1.’ Press Enter. Delete 1.2. by using the backspace key from the keyboard. Write ‘1.1.1.’ and press spacebar once. This will add another level of numbering. Write ‘Sub-sub-item 1.1.1.’ in front of 1.1.1.

Press enter and repeat step 4 for 1.2. item

Activity 7:

Insert different pages in a Word document such as Cover page or a blank page. Cover page is the first page of any document that displays the title, date, author name, organization name, etc. Blank page is a new empty page that is added at the cursor position.

Solution:

Open MyDoc that was created in activity

Select the Insert tab from the
You will see different page options in the Page Select Cover Page option

The down arrow will display different styles of cover pages. Select any format of your choice. A new cover page is now added to the start of your document.

Edit different text boxes on the cover page, selecting them and filling in the appropriate
The cursor is at cover Now add a blank page by selecting from the ribbon. A new page will be inserted after cover page.
Save the

Activity 8:

Insert following tables in the document. Table 1 should be inserted by selecting the matrix from the option and Table 2 should be created by entering the number of rows and columns in the Insert Table dialog box.

Table 1

Table 2

Introduction	To	Information	And	Communication
Technologies

Solution:

Open an existing document or create a new
From the Insert tab , select the Table option by clicking on its down arrow. You will see matrix in the form of rows and columns. Roll your mouse over this matrix and different numbers of rows and columns will be Select a matrix of size 3×4.
A table with fixed cell size will be inserted in the document where the cursor is

Type in Table 1 in first cell of the
Write Table2 just below the table and press
Re-select Table option by clicking its down arrow. Select the option Insert table at the bottom. Insert Table dialog box will appear as given

7. Write 5 in Number of columns box and 2 in Number of rows as shown You can set the cell size in AutoFit behavior. Select AutoFit to contents. This will resize cell size as you type-in text. Press OK.

8. A table will be inserted in the document at location where the cursor was placed. Write Introduction to Information and Communication Technologies in different cells (as shown in activity description). You can place cursor from one cell to next by either using mouse or pressing the Tab key on your keyboard.

9. If your roll your cursor over the table, you will see different options to format table by right clicking on.

Home Activities:

Activity 1:

You are required to create your personal letterhead. It must include:

Your name – use Word Art

Your address
Your phone number
Your email

Your website URL
Graphics that pertain to you

The placement/location of the items is up to you. Letterheads must extend no more than 2 inches from the top of the page. Display the ruler bar and adjust the vertical ruler to the top of the page. Save as “letterhead your name”.

Activity 2:

Open the letterhead you created in activity 1. Resave (Save As) and name it “WPexer2 your name.” Type the letter below using the following instructions:

Center the words “(your name) Corporation”
Insert the date (do not type it in).

Richardson’s name and address are single spaced.
Underline the words “confirmation” and “9 m.”
Bold the words “no cost”, “November 25th”, “Norseman Inn” and “Cappy’s Capers”

Put 4 blank lines after “Warmest regards” to allow space for a signature
Your first and last name are typed at the bottom

Save

Dear Ms. Richardson

This letter is a confirmation of your request for a ticket to the Annual Fireman’s Ball. Our corporation is happy to provide the ticket to you at no cost.

As you will note from the tickets, the Ball is being held November 25th at the Norseman Inn and will begin promptly at 9 p.m. The famous band, Cappy’s Capers, will provide an entertaining evening of dancing and comedy.

Thank you for allowing our company to be of service to you. Warmest regards,

(Your name)

Activity 3:

Tabs can be left, or right aligned, centered or decimal tabs. All tabs can have dot leaders.

Type the exercise below down through (to and including) the first
After you have typed the first paragraph, delete all

(On the Home tab or the Page Layout tab, click the Paragraph dialog box launcher. In the Paragraph dialog box, click Tabs, click Clear all)

Before you start typing the line “Store # 1…, set the following tabs Left tab 0.5” Centered tab 2” Right tab 3.5” dot leader decimal tab 5.5”

Type the columns of information on the

Save your document as “WPtabsA your name”

To: Tom Jennings

From: (your name)

Re: Monthly report of widgets sold to date Date: (use current date)

Tom, the following monthly sales figures seem to indicate that the new item we are offering for sale is taking the market by storm. I would suggest that we continue to advertise as originally planned.

Store#1 ClearWater #A459………………. $356

Store#2 Camrose B375…………………. 205

Activity 4:

Create a blank invoice table as shown below.

Use your own name
Use your own graphics and type of business
Shade the cells as shown

Save as “Invoice Table your name”

Assignment:

Deadline: at the start of next lab

Write a paragraph about yourself. Include information about where you’re from, where you went to school, and anything else you feel is appropriate. The format of the paragraph should be left justified, single spaced with Times New Roman 12 pt font (no underline, bold or italics). The paragraph must contain at least 100 words

Lab #2

This lab will learn more features of Microsoft Word. Some basic features and functions of MS Word, which are mostly used while creating text documents, shall be taught and practiced.

The lab will teach students to prepare different text documents by:

Inserting cover pages, pictures, headers/footers, word art,
Drawing various diagrams, using built-in shapes
Using different page layout options

As a pre-lab activity, read Chapters1B and 10 from the book (Introduction to Computers by Peter Norton, 6th edition (2013), McGraw Hill) to gain an insight about computer software, generally, and text processing software, especially.